STEP-BY-STEP LEASING GUIDELINES
THE RENTER’S AGENT
The Renter’s Agent represents the prospective tenant(s) and is
designated as the main point of contact during the lease transaction;
commission is paid to assist as follows:
- Submit all applications and required documents, and assist with verifying references, if needed
- Communicate approval and lease stipulations, if any, and confirm tenant(s) move-in date
- Communicate lease process and forward payment instructions to tenant(s)
- Review the lease agreement with tenant(s); sign acknowledgment of lease receipt and review
- Communicate with leasing office any and all tenant questions or concerns
- Review the move-in packet/notebook with tenant(s) and supply tenant(s) with a copy
- Confirm move-in funds have been paid to the leasing office prior to releasing keys
- Coordinate the key release, lockbox and sign removal
- Submit a signed brokers agreement and W9 for lease commission
THE APPLICATION - See Rental Criteria for instructions
THE SECURITY DEPOSIT + MOVE-IN FUNDS
- Coordinate delivery of the security deposit to the leasing office
within 72 hrs. of app approval; at this time, a move-in packet/notebook will be given
- Coordinate delivery of remaining move-in funds to the leasing office prior to move-in
-
Payment instructions to tenant(s) - Certified funds only (cashier's
check and/or money order only - no exceptions) and made payable to "AMERICAN RESIDENTIAL PROPERTIES"
THE LEASE
- The lease is sent to the Renter's Agent for review via DocuSign BEFORE the lease goes to the tenant(s)
- Renter's Agent will acknowledge review by electronically complete info where designated
-
NOTE: Renter's Agent is not signing the lease for the tenant, they are
simply reviewing the lease for changes and completing the Broker's
Agreement
- Contact leasing office if there are requested changes and/or lease questions PRIOR to completing DocuSign process
-
If no lease changes or questions, complete DocuSign process and lease will then be automatically routed to the tenants for review and
electronic signature
- A final copy of the lease will be sent to all parties via DocuSign once everyone has signed
MOVE-IN INSTRUCTIONS
- An instructional e-mail is sent to the Renter's Agent upon approval, e-mail will include the following:
- A breakdown of the required move-in funds & payment instructions
- A tenant move-in packet that includes:
1. MIMO - a move-in condition form (will need to be completed and returned upon move-in)
2. Maintenance Repair Request Form and instructions on submitting repair requests
3. Online payment enrollment instructions
4. Local utility provider information
- A W9; required to process lease commissions
- Forward payment breakdown and move-in packet to new tenant(s)
- Confirm all move-in funds have been paid to the leasing office before releasing keys
-
Coordinate the release of keys with the new tenants - owner has done a
final preparation of the property and has put all keys in the lockbox
for Renter's Agent to distribute
-
Remove the rental sign and lockbox from the front door, deliver to the
leasing office, along with a copy of your broker's W-9, if not yet done
so.
For more information, contact the leasing office at (832) 299-5971 or e-mail leasing@resvcs.com.
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